Small Business Technology Recession Tips

Consider the minimum technology that is needed today to run any company. A Small company needs computers, applications (Word, Excel, QuickBooks) internet access, printers, phones, PDA’s and a website. If any one of theses technology items were not working correctly. Your business could come to a halt or be severely impacted. Repairing or replacing these items creates unexpected expenses such as loss of productivity

Consider the small business technology budget. Replace only if broken is usually the motto. Consider Proactive Services.

Are your computers still under warranty? If yes can we extend the warranty on them? If not can we get an extended warranty. I know HP and Dell allow you to extend the warranties on their hardware. It is cheaper to extend the warranty of an existing computer, server and printer then to buy a new one.

Place your computers in energy savings mode to reduce electrical expenses. Check the Internet for tips on placing your monitors and computers in energy savings mode.

Consider free software to manage your computers. AVG for antivirus and Spybot for spyware are a great start. Open Office is another.

If you use a computer consultant ask if they have pre-purchased blocks of time available. These hourly blocks of time usually come with a discounted rate and no expiration date.

Shop your around for the best Internet price.

Don’t skimp when it comes to maintaining your business network. Consider an online backup or Managed Services for you computers and Servers. For a flat fee per month most computer consultants will maintain your entire network from top to bottom.

Business & Technology Crack

Many people say that the business drives the technology whereas some people say that the technology drives the business. It is really unknown that which is really responsible for what and I must say that the emergence of the information technology has really made it even more complex. All the people who are involved in the business as well as the technology are really in dilemma that which theory is correct. However I have different ideas. I feel that sometimes the technology drives the business and sometimes the business drives the technology. In fact it is right to say that the business and technology are interdependent. I would like to prove the same with the help of this article.

Just think that when it was decided that each company should have a board of directors. I must say that this is really a very old practice. Even the ancient Romans too had this in their administration. I really feel that this indicate that the technology came afterwards and hence business need lead to the evolution of the technology. For example the telegraph became famous because of the Reuters. In deed it was the biggest news agency in the world which first used the telegraph for their work. There are many more examples.

The industrial revolution which brought about the great change in the field of the business was ignited due to the invention of the steam engine. This really made the world of business grow fore fold throughout the world. This gives us the indication that the technology played an important role for business to become global. In fact the technology is responsible for the globalization of the business.

But this does not mean that the technology drives the business. Yes, you can say that the technology increases the speed at which the business activities are performed. But saying that the business is driven by the technology is still not correct.

Let me explain you another side of this topic. You know why the telegraph was discovered. Yes this happened because the world of business needed this. The Reuters were the first to use the telegraph and they become the best in the world. Hence can we say that the technology works as the cutting edge so that one business leads over the other? Yes this is really the truth and this time we are absolutely right. This is really the main thing about the relationship between the technology and the business.

One can only say that with the help of technology you can win the race which is on among the rivalry businessmen. Let’s think about the issue of the first paragraph and I am quiet confident to say that sometimes the business is driven by the technology and sometimes the technology comes into vicinity because of the business needs.

Various Features of Business Technology Solutions to Develop a Business

Establishing and running a small business demands various tasks to be performed properly. A number of small business owners find themselves in deep waters if they are unable to keep pace with the time and technology. With numerous latest inventions and additions to the business sector, you need to take advantage of as many tools and services available to make your job easier.

Even if you have a tight budget, you can still manage to equip your business with great technologies in a reasonable price. For instance, a person will buy computer electronics to start up his business as no business has remained untouched by computers today.

Technology solution- Benefits

With the Internet receiving an overwhelming response worldwide, it is providing new enterprises for the entrepreneurs and small businessmen as well. Social networking, on one hand, has become an excellent way to make use of free technologies that can help your business. Creating your own accounts on these sites helps you to get the exposure to the world and other people.

Another great option is to run your payroll online with many great online payroll solutions. It effectively helps you to operate your business and make it easier for your employees to get their money on time. Some other technologies like web conferencing solutions have great advantage of their own and number of business people take benefit of this to interact with their foreign clients.

Nowadays, one can make a huge profit by availing IT solutions in one’s business as well. The virtual IT service providers can help a business with its security management, CRM, HRM, network planning and other computing services. The utility service providers efforts for the quality performance keeping in mind their business goals of the clients.

The great option of virtual phone systems can be observed accelerating the your business to the heights. You can avail multiple extensions, call forwarding and many other integrated options all from one simple location. Even the smallest desktop business can maintain the professionalism of a big business. This facility further advances to tele-seminar which has also become quite common.

Modern Business Technology For a Restaurant

For any restaurant, point of sale technology is important. And POS restaurant software has become an important part for many restaurants. It takes a lot of time to take orders manually and then pass it on to the kitchen. With this software, however, everything becomes as easy as the click of a button.

Touch screen menus, remote ordering, staff supervision, automated billing, and organization of customer accounts are all possible with the restaurant point of sale software. It becomes quite easy and simple to manage everything with this easy to use system. You can use point of sale systems in the kitchen, back office, and the front office. Managing and running the restaurant becomes much smoother and easier with this software. It allows you to keep track of the number of customers. Better customer services and better order management is what becomes possible with this system.

An administration software is present in the system and it includes electronic menu screens and monitors for easy order processing. A minute by minute record of the daily activity can be kept. Inventory management, stock management, security, and timekeeping are only a few of the activities that this software can indeed simplify.

The restaurant POS includes an input and output device. Touch screens and keyboards act as input devices. Electronic cash registers with printers and monitors attached to them work as input and output devices. They are located in various locations and are also connected to the main server that is located at the back office.

The POS systems control various activities in the restaurant. It is necessary to manage them very efficiently and properly. Even small retail stores and fast food joints have now installed these systems for efficient management of the point of sale. This has made it possible for them to compete with big organizations also.

Over the years, POS systems haave become cheaper. And this is why many small restaurants have also got it installed. Easy to run, simple to operate and easy to update makes them a popular option.

The POS applications are designed in such a way that you can easily install basic systems without much expertise. So there is no excuse to either start systemizing your restaurant or catering business today.

Mobile Business Technology Tools

Whether it is servicing or marketing teams that you company is looking at to make more efficient and productive; a full-integration of mobile technology tools is paramount just to keep up with the competition, not to mention beating them. Today in business we must deal with shortages of labor and therefore efficiency, not only due to cost is a make or break for a company. Let me explain why these issues are so important to me.

You see when our teams set up in a new territory and grid out the market with maps, like all companies do, we know we have to get to all the locations ASAP and sign up customers, without efficiency. We cannot win that market or even begin to scratch the surface and believe me we have spent some big dollars in the past trying to integrate our online service calls, with our communication system out in the field.

I remember 15 years ago, all we had were pagers, then came the alpha-numeric 1-way and then 1.5 way pagers? They were great back then about the time cell-phones came into play. Computers and email – you wish. Unless you were with ARPA-net or Bell Labs you did not even know it existed. Eventually the technology got better and many companies early on immediately jumped on board. FedEx and UPS were early adopters and yet nothing as good as what your company now seems to offer.

We tried many things and crashed and burned, because the systems were simply not robust enough for what we needed. Yes we had PDA systems for credit card transactions:

How to Avoid Wasting Precious Time Selling Business Technology

Selling technology is not easy, particularly in this Web2.0-fuelled, open-source aware, web-enabled environment. There is always a competitive product, and sometimes the competition might be available for free.

Sales calls are a wonderful bevy of pleasantries and good intentions. Sales, though, are not won or lost in the sales call itself. No, they are won or lost in the between-times where ‘thinking’ happens in the heads of clients and commercial games develop.

Why is this?

Firstly, clients become indecisive and ambivalent. It’s extremely rare for your product or solution to be unique. When there are competitive products and solutions, indecision becomes a real issue. There is often not much in the difference, except the price on the table. All sorts of strategies are used by clients to make decisions, and on rare occasions they are rational. Most of the time, it’s on price. This creates commercial gamesmanship and you will find yourself used as leverage with other vendors. Rats! Well it happens, and you must be honest with yourself, you do it too.

Also, solutions to business problems become less urgent – very rarely more urgent. The nature of business and people is that workarounds are found so what seems like a done deal can become a more difficult sell if the sale isn’t closed in time. What happens is that the pain becomes more tolerable and then some other more painful issue arises for the client.

The other fact is that the envisaged solution in the minds of the client elaborates over time as they learn about their problem space and furthermore learn about your solution space. What tends to happen in these circumstances is more and more questions appear from the client and they become more about comparisons with competitive solutions. This can be really annoying as you’re essentially helping them learn and, often, painting yourself out of the picture.

What else happens is a withdrawal from well-intended clients who lose confidence in selling the deal internally. I know you know this, but maybe you don’t know that a common problem in clients is that they lack the persuasive skills with their colleagues to gain support and building the case – it often doesn’t even go as far as their manager or CFO. They receive your proposal, which should seal the deal, but their personal relationships with peers can lack credibility to get the rubber stamp.

The worst of it is when you spend ages on the sale and hand over the final proposal which offers a solution which can replace your product with a competitors! Basically you’ve sunk your organization’s experience and knowledge into something that can be used as leverage against you.

What to do!?

I write about these issues, and their solutions, because I have been on both sides of the selling process many times over 15 years, and have employed the tactics of a vendor and client.

Offer low-cost pilots, and a rebate- one of the best ways of getting a product in and embedded is to whet the appetite of your client’s technical staff, and this is most effective when done by a pilot.A pilot can be used creatively to drive awareness of your solution inside the organization and it gives you leverage to access people within your client’s organization that you wouldn’t have in the sales call, ie. end-users and other influencers. By offering it low-cost, it is low-risk for your client. By offering a rebate, then the cost can be offset from other revenue you secure. The most important point is to see a pilot as a means to get yourself deeper in the client.
Constantly remind the client about their pain- to maintain the urgency, you really need to be replaying to your client about why they engaged you in the first place. This can be done in two complimentary ways. 1) Go back to the business problem and project the future scale of the pain if nothing changes, and 2) Remind your client contacts of their personal stake in this problem and that they face reputational risk. This might sound underhand, and if you overstretch it, it is.
Don’t lose control of the selling process- your leverage ends when you hand over the proposal. Your proposal document should be incomplete but live until you’ve secured the sale; it’s ultimate purpose must be to end the process. Never leave the proposal in the hands of your clients – you’re giving away your IPR if you do, and you’re relinquishing control of the process. Either use printed copies that you take back, or use a laptop. If you’re still a way off closing the sale, don’t consider talking through your proposal using online presentation tools like WebEx. If you’re pushed to hand over a copy, then this is a warning that your client’s doors are to be left open for competition, or self-build. Your proposal is your IPR – don’t forget that.
Continuously test the client’s commitment – if you don’t have commitment, then chances are you’re wasting your time. It’s really important to keep asking questions, and it may seem counter-intuitive, but don’t give up until you hear a No (until the sale closes of course). No is a boundary you can work with. ‘Maybe’ leaves you dead in the water, as you’ve got nothing to work with and the client’s commitment is doubtful. An effective way of testing commitment is, once you’ve gained confidence that the solution does meet the client’s objectives, is to begin to point out the challenges and downside of your product. This has a slight risk but this is outweighed by the resulting behavior; a committed client will begin to work out how they will overcome the negatives and problem-solve with you. An uncommitted client will be turned off easily. I don’t think you can do this too much as long as it is done with tact and diplomacy. A committed client won’t mind your interest and continued engagement as the questioning will go both ways. If you do get pushback then I think you should think again about committing your precious time to the deal yourself.
Get out of the sale – if your client’s interest wanes then I think you have to cut your losses and run. Wasting time with this client means less with other potential clients. Too many IT salespeople flog dead horses, and lose credibility in the process. Your fear should be lost opportunities, not losing this client! At the moment you decide to walk away, it is the ultimate test of your client’s commitment to the sale. Of course, it’s prudent to leave a door open for yourself, but not for your competition, so remember don’t give up your IPR.

Using Business Technology in a Modern Workplace

Most people are not and would not consider themselves to be computer geniuses, yet nearly every person in business world uses a computer daily. If they have been working in an industry for a particularly long time, they are sure to have seen the advancements that have been made and the technology that makes their work easier, once they have been trained to use it.

If you have not jumped on the progress bandwagon that increases in technology have started, you may be lagging too far behind. One definition of failure is the result of not accepting progress. You should keep in mind, however, that progress does not mean eliminating procedures and processes that work well within a company. If the procedures work just fine and nothing is gained by changing them, they should remain the way they are. Change should not be made when it is not necessary, although business people should constantly seek a ‘better way’. If something works for the company, it should remain in effect until something better is found, not just ‘comes along’.

When change is necessary due to new, advanced technology, it should be welcomed. Resistance from employees only makes the change more difficult. Employees should be made aware that procedures will change, that new equipment will be brought in or that a new computer system will be integrated. Whenever an employee or department is affected by a change, they should be warned ahead of time and given enough time to prepare. Employees need positive encouragement so that they will more easily accept what will happen. This is called change management, and its methods should be studied by management before business-wide change is implemented.

Once new technology is incorporated into a company, employees and administration should see the benefits take effect very quickly. If a change has caused problems within the company procedures, those issues should be focused in on and eliminated. At times, new computer systems will have bugs or glitches that make them work incorrectly. Company executives must work diligently to find solutions to these issues before they cause any damage to the company. They should be aware that if new technology is brought in, they will need to be watching for these obstacles. They need to monitor the progress of the newly implemented change to make sure it is truly beneficial to the company overall.

Employees can benefit from new progress and changes because they learn new technology and computer systems as their company incorporates them (this knowledge is a great resume booster). They can take these new-found technological skills with them to another job or to obtain a higher position within the same company.

4 Steps for Managing Your Small Business Technology Costs

A few simple steps can help you make the most of your expenditures throughout the lifecycle of the technology. Servers, desktops, software, networking equipment and peripherals add up, but you do need them to keep your business running. Follow these steps to make cost-effective decisions.

1. Weigh Financing Options

Aside from purchasing, financing and leasing are viable options for a small business. Consider a combination of the three when going through the buying process. Installing and configuring the technology could also be financed and bundled into regular payments. Does the company you’re buying from provide “new and authorized by the manufacturer” sales? After you’ve got the equipment up and running, this could enable your company to get updates or enhancements directly from the manufacturer–and dealing with problems will be much simpler.

2. Warranty Wisely

Anticipate growth and business changes and decide whether or not the technology you are selecting today can carry you through these changes. Take into account the time that it will be considered useful for your business. To protect yourself when financing or leasing, align the term of the agreement with the warranty period. That way you’ll have protection direct from the manufacturer during the period of time you intend to own it.

3. Consider Total Cost

Prepare and budget for other costs to support your technology. For example, toner cartridges typically cost the owner or a laser printer two to three times the initial cost of the printer. Consider a program such as a Managed Print Service to include these costs in the monthly price. Typically this will lower the total lifetime cost.

4. Plan for Disposing of the Equipment

Considering your company’s strategy around technology disposal or recycling at the front end. There are basically 3 ways to properly dispose of technology at the end of the useful life:

Sell the equipment
Donate the technology to a school, non-profit, etc.
Formal Disposition – Certified companies will assure your computers or other hardware and software will be properly disposed of, including recycling and reuse of components. Another benefit: Your data is destroyed and made unrecoverable by professionals rather than relying on inexperienced staffers.

The total cost of ownership of technology includes more than the upfront price tag. Consider the total lifecycle costs of IT for your business, plan ahead and you’ll make sure you’re maximizing your investment.